Best Printers for Notary Signing Agents On The Market in 2021

If you want to be a successful notary signing agent, you’ll certainly require to invest in a good printer, among other office equipment. Being a notary means dealing with piles of documents daily, and in this regard, you will need a reliable yet quality printer to get things done. So, what’s the best printer for notary signing agents?

Fortunately for you, you don’t have to spend hours of research to find the right printer for your business. In this review, we have discussed the top 10 best printers for notary agents, together with a comprehensive buying guide to get you started in your search for a reliable printer.

List of Best Printers for Notary Signing Agents.

1. HP OfficeJet Pro 7740
2. Brother MFC-L5900DW
3. Brother MFCJ6945DW
4. Epson WorkForce WF-7720
5. Brother HL-L3230CDW
6. HP LaserJet Pro M426fdw
7. Canon MB2720
8. Brother HL-L8360CDWT
9. Brother HL-L5200DWT
10. Brother MFC-L5700DW

1.  HP OfficeJet Pro 7740 Printer Review.

Let’s start our review with the HP OfficeJet Pro 7740 Wireless printer. Wondering why this printer made it first on our list? First, this HP dual tray laser printer has a paper input capacity of up 500-sheets. As a notary, this printer allows you to print both letter-sized and legal-size documents.

What about printing speed? With this printer, a high printing workload will no longer be a concern. It can print up to 22 ppm and 18ppm for color printouts. The auto-duplexing makes it convenient when printing on both sides. As well, it can support wide-format paper sizes of up to 11×17 inches.

For sharper and clear printouts, the printer features a maximum resolution of 4800 x 1200dpi. Furthermore, it’s multi-purpose. Besides printing, it is suitable for copying, faxing, and scanning documents. The 2.56-inch color touchscreen and wireless connectivity make it convenient for entities.

Lastly, this HP OfficeJet 7740 comes with an HP Smart app for easy setup. You can also use the app to scan documents from a smartphone or print documents from Dropbox, Google Drive, and iCloud.

2. Brother Monochrome Laser Printer, Multifunction Printer, MFC-L5900DW Review.

There is no debate when it comes to the convenience and productivity of this Brother Monochrome Laser Printer. Besides featuring unbeatable speeds of 42 pages per minute, this printer comes with an 8,000 high-yield toner cartridge. Even more, the high resolution of 1200 x 1200 dpi ensures that you get sharp and professional texts on all your printouts.

Furthermore, it’s designed with two input trays and a multipurpose tray. Each tray carries 250 sheets and 50 sheets for the multipurpose tray. On average, this printer can print up to 50,000 pages monthly, which means more clients and less hectic workloads.

What’s more, is that this printer is designed with an inbuilt triple layer security feature. This means that you no longer have to worry about unauthorized access or virus invasion from foreign devices. Lastly, this device features a 70-page capacity auto document feeder that supports duplex scanning and copying. Even more, it’s multifunctional – it can copy, print, scan, and fax.

Its advanced scanning capabilities allow you to scan to multiple destinations such as USB, E-mail, SharePoint, and Cloud services directly from its impressive 3.7” color touchscreen.

3. Brother Inkjet Printer, MFCJ6945DW Review.

As the name suggests, this Brother MFCJ6945DW is an inkjet printer. While ink printers are considered slower compared to laser printers, this printer has incredible features to offer. First, the printer comes with enough ink that can last for about one year. This guarantees convenient and hassle-free printing for the first year.

Besides, you don’t have to refill ink now and then. Its ink cartridges are designed to accommodate more ink and have an internal ink storage tank for continuous printing. Even better, the printer is fitted with a page gauge function, so you know exactly when to replace the ink.

As far as paper handling is concerned, this printer is fitted with 2 paper trays, each with a capacity of 250 sheets, and a multi-purpose tray with up to 100 sheets capacity. With the 11” x 17” ledger print sizes, you can scan, copy, fax, or print directly from the 3.7” touchscreen.  The printer also supports single-pass duplex printing and scanning.

4. Epson WorkForce WF-7720 Wireless Color Inkjet Printer Review.

Epson’s reputation as far as printers are concerned is unbeatable. As for this Epson WorkForce WF-7720, it’s a perfect printer for notary signing agents. Why so? Well, to begin with, this model consumes up to 80% less power as compared to laser printers in its class.

Thanks to its high-capacity dual tray, this printer has an incredible paper handling capacity of up to 500 sheets, not forgetting the 125 sheet capacity output tray. As well, you’ll enjoy extensive printing format options of unto 13 x 19″. The printing speed is good, and you’ll enjoy nothing less than precision and professional printouts.

I can’t also fail to mention that this printer is that it’s an all in one printer. It can copy, scan, fax, and print. As well, it supports both mono and color prints. It is compatible with numerous devices, including iPhone, Android, and Mac. For hassle-free connectivity, this device supports Wi-Fi, Ethernet, and NFC. The 4.3″ color touchscreen makes the setup and navigation straightforward.

5. Brother HL-L3230CDW Printer Review.

For laser printer enthusiasts, this Brother HL-L3230CDW is a perfect printer for notary agents with a small to average workload. Its speed is superb, printing 25 pages per minute. Since it’s a color printer, you can expect outstanding and professional printouts. The high-yield toner ensures rich and vivid color prints.

Unlike other printers that we’ve discussed, this printer has a considerably low paper handling capacity. It comes a 250 sheet capacity paper tray. To add to that, it’s fitted with a manual feed slot and a 1-line mono LCD.
Furthermore, this Brother HL-L3230CDW printer supports duplex printing, thus saving you paper in the long run. The toner saves mode help to save on ink when quality isn’t a priority.

Lastly, wireless compatibility allows for seamless printing from multiple devices such as tablets, laptops, and PCs. You can connect directly via a USB interface, built-in Wi-Fi, Ethernet.

6. HP LaserJet Pro M426fdw Printer Review.

If you’re looking for a premium printer with excellent speed and performance, then you should consider this HP LaserJet Pro M426fdw. As for the output quality, it’s excellent and professional.
Printing at an increased speed of 40 pages per minute, this HP M426fdw large workload won’t be a concern. Besides, it’s multifunctional – it can scan, copy, print, and fax. For easy navigation and control, the printer is designed with a 3″ color touchscreen.

As far as paper handling is concerned, this printer is ideal for a smaller business. It has a single tray with a capacity of holding up to 350 sheets. The auto document feeder can take up to 50 sheets. It has an estimated volume capacity of up to 4,000 pages per month.

It’s also worth mentioning that this device has a single-pass 2-sided ADF, excellent connectivity, duplex printing, reliable security, and wide compatibility. It supports Wi-Fi direct, USB, Wi-Fi, Ethernet, and NFC.

7. Canon Office and Business MB2720 Printer Review.

If you have a large workload, this Canon Maxify MB2720 Wireless printer will get the work done. Besides offering excellent printing services, this machine is also among the best scanners for loan signing agents.

Designed with 2 paper trays, this printer is among the best dual tray laser printers for notary signing agents with a 500 sheet paper capacity – 250 sheets per tray. Even better, it has an estimated 20,000 pages monthly duty cycle, perfect for an average office workload.

With Canon Maxify MB2720, printing is hassle-free. It’s fitted with an auto power function that automatically turns it on every time you need to print something. As well, it turns off automatically after some time when it’s not in use.

The Dual Resistant High-Density Inks ensures that your printouts are professional, bold, and sharp, with no worries of blurred texts. The printer has 4 ink cartridges, which are easy to fill for a seamless printing experience.

It has an amazing speed of 24 ppm for black prints and 15.5 ppm for color prints. It’s also worth mentioning that this printer supports auto-duplexing, single-pass double scanning, and ADF. Furthermore, it’s compatible with numerous devices.

8.Brother Business Color Laser Printer, HL-L8360CDWT Review.

Designed with a high print resolution of 2400 x 600 dpi, you can expect nothing less of top-notch text quality with this Brother Business Color Laser Printer. The connection is super easy -the printer supports Wi-Fi, USB, GB Ethernet, and NFC support.

The printer’s color printing and laser features also help you to print exceptional text at high speeds, thus saving you time. Printing 33 pages per minute (both black and color prints), increased productivity is assured. Besides, it supports both Monochrome and color printing.

As far as the feeding capacity goes, this Brother Business HL-L8360CDWT doesn’t disappoint. It comes with one output paper tray with a 750 sheets capacity and a multi-purpose tray with a 50 sheet capacity.

The 2.7 inches color touchscreen ensures easy navigation and control. This printer is also fitted with 6500-page high-yield toner cartridges to keep ink usage at bay. Even better, you can use the built-in automatic duplex printing feature to save time and other printing costs.

9.Brother Monochrome Laser Printer, HL-L5200DWT, Duplex Printer Review.

If speed is your number one consideration in a printer, this Brother Monochrome Laser Printer won’t disappoint. Printing at a rate of 42 pages per minute, you won’t keep your clients waiting in line.

As well, this Brother hl-l5200dwt printer features a high print resolution of 1200 x 1200 dpi, offering fine and professional output. The feeding capacity is great – it comes with a 250 sheets adjustable paper tray and an additional multi-purpose tray with 50 sheets capacity.

As well, you can add another tray to expand the capacity up to 1340, with a monthly workload of to 50,000 pages. This brother hl-l5200dwt business laser printer also supports duplex printing for increased productivity.

The triple-layer security features allow you to block unauthorized access to your printer. Furthermore, the printer is compatible with your mobile Apple AirPrint, Brother iPrint & Scan, Mopria, and Google Cloud Print for convenient and hassle-free operation. It supports USB, Wi-Fi Direct, and Ethernet.

10.Brother Monochrome Laser Multifunction MFC-L5700DW Review.

Last on our list is the Brother Monochrome Laser MFC-L5700DW. Besides offering incredible printing speeds of 42 pages per minute, this printer has exceptional functionality.

Besides printing, you can use this printer to scan, copy, or fax documents from your mobile devices, as well as cloud apps such as OneNote, Google Drive, Dropbox, and Evernote, among others. It features an adjustable 250-sheet paper tray as well as a multipurpose tray with a 50-sheet capacity for hassle-free printing and copying.

Furthermore, this printer supports USB, Wi-Fi, and Ethernet for a flawlessly printing experience. As well, it features an intuitive 3.7 inches customizable touchscreen for easy navigation. Setting up and using the printer is simple and straightforward – you’ll be done within a couple of minutes.

Thanks to its triple-layer security features, no one can access your printer without your authorization. As well, the auto-duplexer saves on paper and time, thus increasing productivity.

It’s also worth mentioning that the printer supports single-pass 2-sided scanning, 70 sheet ADF, and comes with high-yield 8000-page cartridges.

How to Choose the Best Printers for Notary signing agents?

Below are a few key features every notary signing agent should keep in mind when shopping for a printer.

Laser VS Inkjet

While Inkjet printers offer useful functionality, laser printers are preferred thanks to their speed and precision when printing. A laser printer is recommended for a notary agent looking for perfection and speed in vital loan documents.

However, there are numerous Inkjet printers in the market with excellent performance. So, it all depends on your specific needs and preferences. You should also note that laser printers tend to be pricier compared to Inkjet printers.

Printing Rate

Speed is another critical feature that we can’t afford to mention. How fast do you need work done? If you have a large workload, then I would recommend going for a printer with higher printing speeds than someone with less workload.

I would recommend investing in a printer that is faster than your needs. This way, you will be sorted in case of tasks that surpass what you deal with on a regular day. As well, you’ll be able to embrace growth in your business.

Dual Tray

As a notary agent, be required to print legal documents. A dual tray printer automatically allows you to print both legal-size and letter-size documents in a particular document without changing papers.

Also, makes sure the printer has a large feeding capacity if you deal with large workloads. A printer with two paper trays and a capacity of 500+ sheets of paper is recommended. However, you can go for a lesser capacity if you have less workload.

Multi-functionality

In any office, you’ll need to copy, print, scan, and fax documents. In this regard, investing in an all in one printer could save you plenty of money and space in the long run.

Print resolution

For quality and professional text in printouts, you should invest in a printer with a 1200 x 1200 or more dpi print resolution.

Final words

Now that you have a list of the best printers for notary signing agents, it’s now upon you to decide which one works the best for you. Thanks to our buying guide, you can determine what printer works best for you, depending on your personal needs and preferences.

The down line is, pay attention to how much workload you expect or deal with, and then choose a printer based on that. As for all the printers we’ve discussed above, they are quality, affordable, and capable of handling any medium to heavy-duty loan signing agent printing needs.