One of the main requirements for notary signing agents is having a high-end printer. This printer should be your best employee and work hard on four positions in your office, not one! It must be capable of printing, copying, scanning, and faxing documents directly to your PC. But not every printer will do – paper types and sizes vary when it comes to notary signing. That’s why we’ve gone through the market and selected the best printers for notary signing agents. Whether you’re just starting or are looking to make an upgrade in the office, the printers below will get the job done as if they’re meant to be dedicated printers for notary signing agents.
the Best Printer for Notary Signing Agents – comparisons
1. Pantum M6802FDW Wireless
If you’re not going to use any color printing, the Pantum M6802FDW might be your pick! It’s a monochrome laser printer with an impressive speed of 32 pages per minute. The various features include printing, scanning, faxing, and copying – just what you need! You can use the short video by Pantum when setting up the printer for the first time. It will guide you through the installation process.
The best connection option is Wi-Fi, but you can use an ethernet or USB cable according to your preferences. You should note that the printer is compatible with almost any device but doesn’t work with the Chrome system. However, you can connect with any Android, iOS, MAC, Windows, or Linux device. An automatic document feeder will assist you when printing and offers multiple page copies, scan functions, and more. Don’t forget about the auto-duplex feature, which prints on both sides of the sheet automatically without your manual assistance.
2. HP Color Laserjet Pro M281cdw
Another great solution with a color printing option is the HP Laserjet Pro M281cdw. The printer goes up to 22 pages per minute for black and color printing. The total capacity of the paper tray is 250 sheets, but you can’t add any additional trays, so you would need to add more paper regularly.
You will have to connect the printer to your Wi-Fi on the initial setup. You can connect through Wi-Fi and USB cable, and printing can be done through your mobile or desktop device. If you don’t have a network available, you can print through Wi-Fi direct. Of course, all the features aren’t left behind on this one as well. Auto-duplex printing is available alongside copying, faxing, printing, and scanning.
3. HP LaserJet Pro M426fdw Printer Review.
If you’re looking for a premium printer with excellent speed and performance, then you should consider this HP LaserJet Pro M426fdw. As for the output quality, it’s excellent and professional.
Printing at an increased speed of 40 pages per minute, this HP M426fdw large workload won’t be a concern. Besides, it’s multifunctional – it can scan, copy, print, and fax. For easy navigation and control, the printer is designed with a 3″ color touchscreen.
As far as paper handling is concerned, this printer is ideal for a smaller business. It has a single tray with a capacity of holding up to 350 sheets. The auto document feeder can take up to 50 sheets. It has an estimated volume capacity of up to 4,000 pages per month.
It’s also worth mentioning that this device has a single-pass 2-sided ADF, excellent connectivity, duplex printing, reliable security, and wide compatibility. It supports Wi-Fi direct, USB, Wi-Fi, Ethernet, and NFC.
- Single-pass 2-sided ADF.
- Fast printing speed – 40 ppm.
- Comes with HP Toner cartridges.
- Wide connectivity.
- 350 sheet capacity.
- Great speed
- Robust connectivity
- Allows duplex printing, thus saving paper
- Clear and sharp printouts
- Compact yet lightweight
- Not ideal for large workloads
- Less feeding capacity
4. Brother Business Color Laser Printer, HL-L8360CDWT Review.
Designed with a high print resolution of 2400 x 600 dpi, you can expect nothing less of top-notch text quality with this Brother Business Color Laser Printer. The connection is super easy -the printer supports Wi-Fi, USB, GB Ethernet, and NFC support.
The printer’s color printing and laser features also help you to print exceptional text at high speeds, thus saving you time. Printing 33 pages per minute (both black and color prints), increased productivity is assured. Besides, it supports both Monochrome and color printing.
As far as the feeding capacity goes, this Brother Business HL-L8360CDWT doesn’t disappoint. It comes with one output paper tray with a 750 sheets capacity and a multi-purpose tray with a 50 sheet capacity.
The 2.7 inches color touchscreen ensures easy navigation and control. This printer is also fitted with 6500-page high-yield toner cartridges to keep ink usage at bay. Even better, you can use the built-in automatic duplex printing feature to save time and other printing costs.
- 2.7″ touchscreen.
- Fast printing speeds at 33 pages per minute.
- Large feeding capacity of 800 sheets.
- Wide connectivity.
- 6500-page high-yield toner cartridges.
- Triple Layer Security.
- High printing resolution – 2400 x 600 dpi.
- High-quality quality text prints
- Fast speeds
- Easy setup and navigation
- High monthly duty cycle
- Supports duplex printing
- It’s heavy
- Doesn’t scan
5. Brother Monochrome Laser Multifunction MFC-L5700DW Review.
Last on our list is the Brother Monochrome Laser MFC-L5700DW. Besides offering incredible printing speeds of 42 pages per minute, this printer has exceptional functionality.
Besides printing, you can use this printer to scan, copy, or fax documents from your mobile devices, as well as cloud apps such as OneNote, Google Drive, Dropbox, and Evernote, among others. It features an adjustable 250-sheet paper tray as well as a multipurpose tray with a 50-sheet capacity for hassle-free printing and copying.
Furthermore, this printer supports USB, Wi-Fi, and Ethernet for a flawlessly printing experience. As well, it features an intuitive 3.7 inches customizable touchscreen for easy navigation. Setting up and using the printer is simple and straightforward – you’ll be done within a couple of minutes.
Thanks to its triple-layer security features, no one can access your printer without your authorization. As well, the auto-duplexer saves on paper and time, thus increasing productivity.
It’s also worth mentioning that the printer supports single-pass 2-sided scanning, 70 sheet ADF, and comes with high-yield 8000-page cartridges.
- High-yield 8000-page cartridges.
- High printing speed – 42 pages per minute.
- 3.7″ touchscreen.
- Monochrome printing.
- Wide connectivity.
- Allows duplex printing.
- Fast printing
- Excellent text output
- Low running cost
- Great security system
- Heavy – 38 pounds
- Average photo quality
- Only print Monochrome documents
How to Choose the Best Printers for Notary signing agents?
Below are a few key features every notary signing agent should keep in mind when shopping for a printer.
Laser VS Inkjet
While Inkjet printers offer useful functionality, laser printers are preferred thanks to their speed and precision when printing. A laser printer is recommended for a notary agent looking for perfection and speed in vital loan documents.
However, there are numerous Inkjet printers in the market with excellent performance. So, it all depends on your specific needs and preferences. You should also note that laser printers tend to be pricier compared to Inkjet printers.
Speed is another critical feature that we can’t afford to mention. How fast do you need work done? If you have a large workload, then I would recommend going for a printer with higher printing speeds than someone with less workload.
I would recommend investing in a printer that is faster than your needs. This way, you will be sorted in case of tasks that surpass what you deal with on a regular day. As well, you’ll be able to embrace growth in your business.
As a notary agent, be required to print legal documents. A dual tray printer automatically allows you to print both legal-size and letter-size documents in a particular document without changing papers.
Also, makes sure the printer has a large feeding capacity if you deal with large workloads. A printer with two paper trays and a capacity of 500+ sheets of paper is recommended. However, you can go for a lesser capacity if you have less workload.
In any office, you’ll need to copy, print, scan, and fax documents. In this regard, investing in an all in one printer could save you plenty of money and space in the long run.
For quality and professional text in printouts, you should invest in a printer with a 1200 x 1200 or more dpi print resolution.
Frequently Asked Questions
Is Duplex Scanning Available?
Yes, it is available on both printers mentioned above. However, the Pantum printer doesn’t offer wireless two-sided duplex scanning. It works completely fine with a USB or ethernet cable.
Can I Add a Second Paper Tray?
Unfortunately, those printers don’t have additional slots for extra paper trays. You can only use one tray, which comes with the printer.
Do Those Printers Scan to Email?
Yes, you can scan and send the file directly to your email or your colleagues’ emails with a few clicks.
Now that you have a list of the best printers for notary signing agents, it’s now upon you to decide which one works the best for you. Thanks to our buying guide, you can determine what printer works best for you, depending on your personal needs and preferences.
The downline is, pay attention to how much workload you expect or deal with, and then choose a printer based on that. As for all the printers we’ve discussed above, they are quality, affordable, and capable of handling any medium to heavy-duty loan signing agent printing needs.