Printers are essential to your small business operation. The world is going digital but at some point, you will be required to have something printed. Your small business does not need any added expense. However, the best printer scanner for small businesses will find the right balance between cost, features offered, and performance. Essentially the best printer will save you money in the long run.
You should aim to find one to handle the demands of your small office yet capable of multiplying its output in case your small business expands. After all, you do not want to be rushing out to make another investment soon.
There are a number of printers out there that claim to be the best printer scanner for your small business. Laser printers seem to top the list since they have low running costs, high-quality output, and great speeds.No matter what your needs are for your small business. We have considered every factor possible while putting together our picks. We will help you figure out exactly what you need and what to look for. Let’s take a look.
We have provided a list of our choices for the best printer scanner for small businesses. Don’t stop now, keep reading!
Comparison Of Best Printer Scanner For Small Business: In 2020.
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HP OfficeJet Pro 8210 |
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HP LaserJet Pro M404dn |
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HP Colour LaserJet Pro M254dw |
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HP LaserJet Pro M452dw |
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HP Color LaserJet Enterprise M553dn |
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1. Hp Officejet Pro 8210 – Affordable Choice For Small Businesses.
If you are looking for an affordable printer for your small business we have found a great printer for you. As a small business owner, you will be looking to cut costs at all means. The OfficeJet Pro 8210, a print-only printer suited for your low volume printing office. Take away the huge expense of replacing ink cartridges by signing up for an HP Instant Ink for the purpose of saving up to 50% more on print jobs.
Finish print jobs fast with speeds of 22 pages per minute (ppm) and 18ppm in black and color, respectively. Enjoy quality output of 1200×1200 dots per inch for black and 2400×1200 dots per inch for color. The paper tray holds 250 sheets and supports a wide range of paper sizes. There are no overrides or multipurpose trays if you have to print on an envelope or other off-sized media. You will have to empty and reconfigure the tray to do so.
Connect via the Ethernet, WI-Fi, USB as well as the built-in Wi-Fi Direct. The wifi direct makes for easy mobile printing from HP Smart App. Connect wirelessly, scan documents, and print directly from your smartphone, email, or cloud services. To further increase your small business productivity, make use of the HP JetAdvantage Management Solution. Control your fleet by adding new devices and solutions, update features, and apply corporate policies.
A perfect choice for any small business. Increase productivity while saving money. A one-time investment with a one year limited hardware warranty and 24-7 Web support.
- Multiple ways to connect
- Low upfront cost
- Instant ink eligible
- Good print quality
- Easy to set up
- Not the best for color printing
- Can only print
2. Hp Laserjet Pro M404dn – Small Heavy-duty Printer.
Trying to find ways to work smarter not harder? Here is a printer, made with you in mind.
The LaserJet Pro M404dn is a monochrome printer with duplex printing. It delivers a good balance of print quality, paper handling, speed, and running cost. Small enough to fit on your desk and turn out up to a maximum monthly duty cycle of 80000 pages.
Therefore, it keeps your business moving forward with 2 sided printing and print speeds up to 40 pages per minute. The paper tray capacity can hold up to 350 sheets, a 250-sheet main tray, and a 100-sheet multipurpose tray. Create sharp text and a graphic of 1200x 1200 dots per inch. Send commands print by way of the USB or Ethernet connectivity options. Connect to a network and unlock mobile printing from the cloud or any smart devices through an access point. The 2 line LCD lets you view printer status and buttons around perform basic functions.
Business-sensitive data stays safe with a suite of embedded security features such as instant notifications when there’s a threat and much more. Designed with the environment in mind, the energy efficiency technology saves 18% energy compared to others of its kind.
- Duplexer
- Fast print speeds
- Compact
- Sturdy
- Sharp print quality
- Replacement toner can be pricey
- Bypass tray error unless loaded
3. Hp Colour Laserjet Pro M254dw – Performance Performance Performance.
A printer that will never let you down. You can depend on this device to perform every single time.
The M254dw, for personal heavy-duty or light-duty shared printing in a micro office. Improve the efficiency of your business with speeds up to 22 pages per minute depending on your settings. The unit has a fast start-up and set-up time delivering your first print in just 11.8 seconds. Produce full-color graphics at 600x600dpi along with automatic duplex printing to save time. Using Original HP Toner cartridges with JetIntelligence guarantees high-quality color and more pages per print. Handle media with the 250 sheet input tray and manual feeder with a monthly duty cycle up to 40000 pages.
Go beyond the standard way to connect, this model offers a printing directly from a USB or hard drive. Just plug your USB storage into the port available and print without the need of a computer. Furthermore, print from your mobile phone or tablet or through the cloud with Wi-Fi or Ethernet connections when you connect to a network.
Quickly configure settings on the 2.7-inch intuitive touchscreen on the right. A platform where you can troubleshoot right from the screen if the need arises or enter wifi password. Additionally access HP range of online printing apps that facilitate different options such as printing from different sites, email, etc.
Expect quality performance at fast rates with the best printer scanner for small businesses.
- Fast
- Awesome quality
- Print from USB
- Auto 2 sided printer
- Touchscreen control
- Limited paper capacity
- Ink is costly
4. Hp Laserjet Pro M452dw – Several Ways To Connect.
Are you looking for a printer that makes connecting to it easy? If yes, you should pay attention as we have a glance at what this appliance offers.
The M452 offers a myriad of ways to connect so you never miss a beat. Designed with features to best serve your small business. Take advantage of the automatic duplexer, save paper and time. The Original HP Toner cartridges with JetIntelligence helps your business get noticed for the brilliant colors they can deliver. They are set up to help your printer print 40% faster with 33% more prints.
This machine will have you printing at business speeds of 28 pages per minute. Colors pop as a result of 600×600 dpi print resolutions that can further be enhanced to 38,400x600dpi. The 250 sheets main paper tray alongside a 50 sheet multipurpose tray help you make the most of your time.
Breathe a sigh of relief knowing your information is safe with anti-fraud technology. As a small business if your information gets out there and it can cause some serious damage. Hp ensures your information is only seen by those authorized to do so. In the event any threat is detected, you will be notified instantly thereby minimizing any risk.
HP offers a One-year warranty if under any circumstances you have trouble with the printer.
- Notable speed
- Easy to set up
- Crisp prints
- Dependable
- NFC capabilities
- Cannot work with Mac OSX
- Expensive to replace the toner
5. Hp Color Laserjet Enterprise M553dn – Powerhouse.
Wish you could print your own marketing material? I wish no more. Goodbye print shop and welcome in house printing. The M553dn is an impressive machine with great speeds, print quality, and features. This beast should be your number one pick for a small to midsize office. Built to last, robust, and reliable lends for some medium to heavy-duty printing.
Generate high detailed documents of 1200×1200 dots per inch at speeds up to 40 pages per minute. Get your first print in as little as 6 seconds(black) and 7 seconds(color). In the same fashion, it can print from sleep mode in 9 seconds. The speeds on this device are second to none. Auto duplex prints on both sides of the paper at 40 images per minute The main 550-sheet tray together with a 100-sheet multipurpose tray takes care of the versatile paper-handling options. Print on media as small as 3×5 inches to as large as 8.5x14inches with the help of the automatic media sensing element.
Control and check setting with a 4-line dimmable LCD and alphanumeric for various tasks. Allows for smooth interaction from your computer via USB or Ethernet connection. On a network with a wireless access point, you’ll be able to print wirelessly from mobile devices. It also includes a USB thumb drive port for simple plugin and print as a stand-alone printer. Overall, create above-par text and color prints at a reasonably low cost and keep your data stays safe with the Hp suite of security features.
- Fast
- Great paper capacity
- Impressive print quality
- Auto Duplexing
- Easy to set up
- No touchscreen
- Pricey ink
Buying Guide.
Although we listed our choices, you may want to go online and do some research of your own. We will give you a few tips to keep in mind when choosing the best printer scanner for your small business.
Size.
Before you purchase your printer, think about where you want to set it up. Determine whether you want it on your desk or if you have a designated area to place it. For a small office, your best option is one that is compact enough to sit on a desk. In spite of being small, you will be surprised to find that some will surpass your expectations. Being small does not mean it is not capable of producing quality work at fast speeds. Figure out how much space you have and make your decision based on that.
Paper Capacity.
Identify the number of prints you will be doing per month. If you are not printing a lot then a small paper tray capacity would be good enough to get the work done. For large print volumes, you will need a paper that holds a substantial amount of paper. This reduces the need to refill during prints thus saving you precious time. Numerous models offer more than 1 paper tray such as the main paper tray, multipurpose tray, manual feeder and additional add-on tray that can be purchased separately.
Connectivity.
Most printers today offer the standard USB along with an Ethernet connection. Up to the present time, we are seeing increasingly new ways to connect. Wireless capabilities and lets you enjoy effortless printing from your smartphone, email, or cloud printing services.
Near Field Communication(NFC) connects quickly by touching your NFC capable device to the printer in a specific area. Multiple brands have also included stand-alone printing by equipping their machines with a USB or MicroSD slot. You will find a way to connect to your printer one way or another. It all comes down to where you print from most.
Frequently Asked Questions(Faqs)
What Is A Good Price To Pay For A Printer For My Small Business?
A good printer is going to be one that does not cost much upfront nor to keep running. Equally important is to understand the required amount of printing you will be doing. If you print heavy loads you will want to look for brands that offer more prints for less.
What Speeds Should I Look For In A Small Business Printer?
Most brands highlight this critical information as it plays a huge role when picking up a printer. Look for pages per minute(ppm) or images per minute(ppm)
As a small business owner, you are constantly on the go. The grind never ends so you need a machine that keeps up with you. It can also get increasingly frustrating if you have a number of pages to print and your machine is slow. PPM or IPM will make it easier to choose the speed you want.
What Is The Point Of The Security Feature?
Information in the wrong hands can cause great damage to your small business. Security is a point often overlooked by many. You should protect your business at all costs. After all, you’ll be the one suffering if someone who is unauthorized gets their hand on your business-sensitive data. Save yourself by choosing printer brands that offer security features. Some may offer simple security solutions whereas others offer some iron-clad options at a price.
Conclusion
Altogether we have presented a detailed list of the best printer scanners for small businesses alongside a buying guide and answered some frequently asked questions. Ultimately we have confidence that you will be able to choose the best printer for your small business.
That being said if you can not make up your mind, we will propose you get HP Colour LaserJet Pro M254dw. Create awesome quality text and graphics with notable speeds. Maneuver the controls via the LCD touchscreen, making this particular printer simple to use. This machine will perform every single time leaving very little room for complaints.
