Running a small business is no simple task, buying a reliable piece of technology that is at the core of your business is absolutely key. You’ll need to find a printer that not only can handle the volume that you do for your business but also has the capacity to become a reliable piece of equipment in your workplace, you can’t have your printer break down or jamming all the time that’s why we’ve compiled a list of the best printer for small business to help you along in the decision making process!
The choice of printer for your small business largely depends on the type of business you run, the size of your office, and how often you need to use a printer. If you are in the market for a printer for your small business, we have put together a list of just that!. We base all our reviews on results we acquire from researching and testing tons of printers in the market. This way, you can be sure that every printer on this list is tried, tested, and proven to be one of the best in the market.
Table of Contents
- Comparison Of 11 Best Printer For Small Business In 2020
- Top 11 Best Printer For Small Business Reviews In 2021
- 1. Brother HL-L6200DW Monochrome Laser Printer
- 2. Epson WorkForce ET-4750 EcoTank All-in-One Printer
- 3. HP LaserJet Pro M426fdw All-in-One Laser Printer
- 4. Canon imageCLASS MF267dw All-in-One Laser Printer
- 5. Brother HL-L8360CDW Business Laser Printer.
- 6. Xerox Phaser 6510/DNI Printer Best for Small Business.
- 7. Samsung Express M2885FW Monochrome Laser Printer
- 8. Xerox VersaLink B600/DN Monochrome Printer
- 9. HP PageWide Pro 477dw Business Printer
- 10. Brother MFC-J6930DW All-In-One Inkjet Printer
- 11. Epson Workforce Pro ET-8700 EcoTank All-in-One Printer
- Buying Guide For The Best Printer For Small Businesses
- The Verdict
Comparison Of 11 Best Printer For Small Business In 2020
Top 11 Best Printer For Small Business Reviews In 2021
1. Brother HL-L6200DW Monochrome Laser Printer
If you are looking for a printer that delivers speed, excellent paper handling, and favorable running cost, the Brother Monochrome Laser Printer HL-L6200DW is the best printer for small business needs.
It can handle moderate to heavy-duty usage. It offers a balance of features to ensure that most of your business printing needs can be met. This printer comes with a 570 sheets total paper capacity in the standard format. The primary tray can handle up to 520 paper sheets while the by-pass tray or multi-purpose tray can handle 50 sheets of paper.
It has the option of including additional paper trays to increase the capacity to 1610 sheets. This capacity can meet the needs of different small and medium-sized businesses. When it comes to printing, the HL-L6200DW can print up to 46 ppm. This is the average range for printers in its range. You can print directly from different devices thanks to the connectivity capabilities of this printer.
It comes with a USB 2.0 port that allows you to print directly from your PC. It also supports Ethernet connectivity that allows you to add the printer to your network for easy printing. Other connectivity options include WI-Fi Direct and wireless adaptor connectivity. The device also supports iPrint, Scan, Google Cloud Print, Mopria, AirPrint, and Cortado Workplace.
- Has a high paper tray capacity
- The cost of running is low
- Has a wide range of connectivity options
- Supports mobile printing
- Supports cloud printing
- The output quality is not the best for text
- Not the best for printing pictures or graphics
2. Epson WorkForce ET-4750 EcoTank All-in-One Printer
This is the best all in one printer for small business needs all thanks to the fantastic features it possesses. It delivers fast printing, great image quality, and also prints texts in good quality. Its selling point is its low ink consumption capabilities making it one of the best printers for small businesses.
While it does have a touch screen, you will not fail to notice its small size, which makes extensive menu navigation a task. Even so, it allows you to effectively swipe through the menu options and tap to send commands.
Because of the menu commands, you can implement from the touch screen, this printer is only made with two physical buttons for going back to the home screen and for help. On the backside of the ET-4750, you will find the USB port, fax port, and Ethernet port. You can also add the machine to your wireless network since it supports Wi-Fi Direct. It also comes with an automatic document feeder and a duplexer to support double side page printing.
The ink tank section has a window that allows you to check for ink levels without having to bring the machine to a halt or waiting for an on-screen notification. Setting up the Epson Ecotank is relatively easy, and the setup on your computer is also straightforward. Compared to other printers in its range the ET-4750 can be termed as the best color printer for small businesses.
- Low ink cost
- Great image print quality
- Fast startup
- Prints fast on plain paper
- Fast duplex printing
- It is expensive
- ADF copied are distorted
3. HP LaserJet Pro M426fdw All-in-One Laser Printer
Every small business can benefit from having the best laser printer for small business multi-purpose use. Having a multi-functional laser printer is more economical for any small business when compared to investing in different devices for printing, copying, scanning, and faxing.
The hardest part for any business is to find a laser printer that comes equipped with all these functions. But not anymore! The Pro M426fdw is a monochrome multifunction laserJet printer that comes packed with all the features you need in an All-in-One printer. It is specifically designed with small businesses in mind.
However, it is packed with enough power to hand heavy-duty office tasks and light-duty personal tasks. Some of the capabilities this printer comes with include printing, faxing, scanning, printing and copying. This makes it the best hp printer for small businesses. One of the best features of the M426fdw is the speed. It prints 38 ppm, which is an excellent output for printers of its category.
It also comes well equipped with high paper handling capacity. Being one of the best printers for small businesses You can feed up to 350 sheets at a go. The paper drawer can handle 250 sheets while the multipurpose tray can handle 100 sheets. Additionally, you can increase the paper handling capacity by purchasing the extra paper tray. This will enable the M426fdw to handle up to 900 sheets at a go.
- USB, Wi-Fi & NFC
- Fast printing
- All in one printer
- Duplex Printing
- Cloud printing
- Extremely Large
- Costly ink
4. Canon imageCLASS MF267dw All-in-One Laser Printer
You can now scan and print all your documents in record time using the Canon ImageCLASS MF267dw, it has the ability to print up to thirty prints per minute in black and white. It comes with an inbuilt scanner with the ability to produce outputs in different formats.
It is built with a touch screen interface that allows you to send various commands. Also, it has mobile capability printing with iOS and Android support. The Canon MF267dw is a printer that is designed for a small office or a home office. It supports wireless and mobile connectivity via Wi-F direct, Wi-Fi and cloud printing.
This makes it the best printer scanner for small businesses. It uses high-yield replacement cartridges. This ensures that you spend less time replacing your ink and also cuts on operating costs. The MF267dw comes with USB connectivity with the 2.0 USB port. This way, you can connect the printer to your computer and print directly. You can also connect the printer to a camera or a mobile device using a USB cable.
- Cloud Print Support
- LCD Touchscreen
- Supports faxing
- Supports scanning
- Low tray Capacity
- Expensive ink costs
5. Brother HL-L8360CDW Business Laser Printer.
The color laser HL-L8360CDW by Brother has been termed as the best color laser printer for small businesses. It comes equipped with excellent expandability potential, twice the memory, higher duty cycle, reduced cost of running, and other additional factors.
Connectivity options available with the HL-L8630CDW include Wi-Fi, Gigabit Ethernet, and USB connectivity. As one of the best printers for small businesses, It also supports Wi-Fi Direct for peer-to-peer sharing and cloud printing.
You can also print directly from Microsoft programs like PowerPoint 364, Excel, OneDrive, and Word. Unlike its predecessor, the HL-L8360CDW is equipped with a color touch screen display from where you can issue commands from. This touch screen also allows you to connect to popular cloud sites. This printer also comes with enhanced security features.
This includes a secure Function Lock that can be used to restrict certain printing features to keep the cost of running low. It also has a secure print that creates a password for sensitive documents access. In terms of printing speed, the HL-L8360CDW can produce up to 33 pages per minute. The speed is the same for color pages and monochrome pages.
- Overall great print quality
- Fast print output speed
- Low cost of running
- Expandable paper tray
- Advanced security features
- Poor Photo Quality
- Extremely heavy
6. Xerox Phaser 6510/DNI Printer Best for Small Business.
The Xerox Phaser 6510 is one of the recent additions by the Xerox brand in their line of color printers. This printer is made with small and medium-sized companies in mind.
It has the capability to print up to 30 pages per minute in black and white and color with a monthly duty cycle of 50,000 pages at twelve seconds per page. The 6510 features a 1GB MEMORY and 733MHz processor.
Unfortunately, the memory cannot be expanded. It supports wireless connectivity as well as USB connectivity. It also supports mobile printing, Apple AirPrint, Google Cloud Print, Mopria, and Xerox Print Services. T0day, you use this Xerox printer mobile link app that allows you to print data from the cloud.
The printer also supports MFPs where users can mail, fax, and scan documents directly from their mobile devices. It comes with a 250 standard paper capacity while the bypass tray can support up to 50 papers. However, you can expand the sheet paper capacity by purchasing an optional 550 sheet tray. This will extend the sheet capacity to 850.
- Supports mobile printing
- PANTONE solid color simulation
- Automatic document feeder
- Expandable sheet tray
- Supports automatic duplexing
- Cannot print 11×17 inch ledger size paper
- Not ideal for large office setup
7. Samsung Express M2885FW Monochrome Laser Printer
The express M2885FW is a multifunctional printer that offers better output quality than most other monochrome laser printers. This is the best all-in-one laser printer for small business needs as it comes equipped with all the essential functions you will need in a printer.
It can be used to light office duty and can be shared in a micro office setup. In terms of scanning, this printer has an automatic document feeder and a letter-size flatbed. The ADF can handle up to legal-size paper with a higher sheet capacity of 40 as compared to other printers in its range. You can use this printer to print, scan, and fax directly from your PC.
Being one of the best printers for small businesses it also supports standalone faxing and copying. You can use it for mobile printing, though it does not support mobile scanning. Connectivity choices include Ethernet, WI-Fi Direct, Wi-Fi, and USB, and also supports cloud printing. It is compatible with iOS, Android, and Windows operating systems. Worth noting is the capability of this printer to print from an NFC-enabled device because it comes with NFC support.
- Great text print output
- Very fast
- It is multifunctional
- Has a duplexer
- Poor photocopy image quality
- Has only one paper tray
8. Xerox VersaLink B600/DN Monochrome Printer
This is a monochrome print-only device that can be used for light to medium office printing duties. It comes with a fast printing speed of 55 pages per minute. This makes it the best commercial printer for small business needs. What’s more, it boasts a paper tray capacity of 700 sheets.
If this is not enough for your needs, Xerox has gone further and availed cabinet options for even more paper handling capabilities. It comes with a luxurious touch screen that allows you to send commands with just one touch of a button. Worth noting is the fact that this touch screen can fold as a safety feature.
It is also colorful and large enough to use comfortably. It presents all the features and commands of the printer in a Smartphone design. The fast duplexing capabilities allow you to print on both sides of a page, not forgetting the fantastic modular upgrades available. This is one of the premium printers in the market.
The Xerox VersaLink B600 comes equipped with numerous security features like secure print, which holds the print in the memory of the printer. It will only release this document when you enter the pin to initiate release. You can set up pin functions for feature initiation and adjustments.
- Modular upgrade option
- Excellent print quality
- High tray capacity
- Smart touch screen
- Fast print speed
- Premium Wi-Fi costs
- Expensive ink costs
9. HP PageWide Pro 477dw Business Printer
While this inkjet printer is on the higher side of the price spectrum, it is not like any other inkjet printer you have used before. With this inkjet printer, the PageWide system features a single head page spanning. This eliminates the need to wait for multiple print heads to work.
In turn, the machine is much faster with a 55 ppm capability. This makes the Pro 477dw the best all-in-one color laser printer for small business needs. It is a relatively heavy printer that requires a sturdy table for safety purposes.
It comes with a sheet tray capacity of 550 up to legal size handling abilities. This capacity is divided between the main tray that can handle 500 sheets and the multipurpose tray that can handle up to 50 sheets. If this is not enough for your needs, you can buy an additional 500 sheets drawer thanks to the 477dw paper tray expanding capabilities.
The machine comes equipped with an automatic document feeder, a legal-size flatbed scanner, and can support multiple document scanning and copying on both sides of the page. This ensures speed and accuracy when scanning and copying documents making it one of the best printers for small businesses.
Connectivity capabilities include Wi-Fi, Wireless Direct, USB, and Ethernet. This way, you can connect to mobile devices and print directly. It also supports Near Field Communications. Have we mentioned that it also comes with a touch screen control panel? This allows you to send commands with one click of a button.
- Low running cost
- Excellent graphic print quality
- Good text print quality
- Good print speed
- Mobile connectivity options
- Image quality is dependent on the quality of the paper quality
- Does not produce waxy sheen prints for images
10. Brother MFC-J6930DW All-In-One Inkjet Printer
If you are in the market for the best printer for small business needs, you will love the Brother MFC-J6930DW. While the initial cost is on the higher end of the price spectrum, this printer delivers excellent value for money in the long run, thanks to its low running costs and reliable output delivery.
First, this is a printer with A3 printing capabilities. It is an inkjet printer, it can print high-quality tabloid pages. It can also print descent professional-focused work. The text output can be compared to that of the best laser printers in the market.
However, you will notice that the graphics printed are of lower quality than other content printed using the MFC-J6930DW. It comes with a 600 sheet tray capacity. This makes it the best color printer for small business heavy-duty printing needs. It can also be used in a medium-sized business for light printing duties. The sheet capacity is divided between the main tray and the multipurpose tray.
In terms of connectivity options, Brother did not leave anything to chance. This printer comes with Wi-Fi Direct support, NFC support, Wi-Fi, and USB capabilities, among other wireless printing options. When you use any of the wireless printing options, you gain access to Google Cloud Print, Mopria, Air Print, as well as Brother’s own iPrint & Scan.
- Overall good print quality
- Low cost of running
- Supports ADF
- The graphics quality is subpar
- Slow unless in Draft Fast Mode
11. Epson Workforce Pro ET-8700 EcoTank All-in-One Printer
The Epson Workforce Pro ET-8700 comes with a replaceable ink system that offers cartridge-free ink tanks that can be used for more than two years without the need for replacement.
The initial shipment comes with two black and three color ink tanks that can print up to 16000 pages in black and white and 11,000 pages in color. This is the best color printer for small business needs. This all in one device supports copying, scanning, printing, and faxing.
The print speed is 24 pages per minute in black and white and color. This makes it an average-performing device. It makes use of Epson’s PrecisionCore that makes use of print chips of high density with the ability to generate up to forty million precise dots per second making it one of the best printer for small businesses.
This is a technology that was only available to the Epson large format printers, but not anymore. This ET-8700 comes with a color touch screen where you can issue commands with ease. It also supports host-based printing. Connectivity capabilities include Wi-Fi, Ethernet, and USB as the standard options.
- Compact design
- High sheet capacity
- Great output print quality
- Low running costs
- Supports USB Sticks
- Does not support an SD card
- The low monthly page limit
Buying Guide For The Best Printer For Small Businesses
Picking the best printer for your small business is very important as it could help you be more productive, thereby increasing your revenue. With the numerous printers available today, there are some factors to look out for to help you make the right choice. Here are the essential things to look out for.
1. Price of the printer
Since you own a small business, you wouldn’t want to spend way more than necessary or can afford it. Therefore, you want to go for an affordable printer that will still get the job done. Your best bet is to check for the price of the replacement ink or toner, especially if you would be doing a lot of printing. This will determine the printer you should go for, which will save you on expensive payments in the long run.
2. Type of printer
Different types of printers match different needs. If you print more of plain-text documents more than graphics, then a laser printer is your best bet. Also, the replacement for the consumables in this type of printer is generally cheaper. Color printers are more suitable for businesses that do a lot of color printing, although it costs more to buy and replace toners. For small businesses, you want a printer that is efficient and fast without consuming a lot in terms of expenses.
3. Output size and volume
Does your small business involve the printing of hundreds of sheet paper with multiple usages daily? Then, you should consider a printer that can withstand a massive volume of work and has a lot of functions. For small businesses, your best bet would be a printer that can print, scan, copy, and fax.
For small businesses, the best option is to opt for a multifunction printer instead of a single-function. Single-function printers are relevant for offices or personal uses, where all they do is print a few documents. For small businesses, you would need a printer that can send documents via email, create electronic images of these documents, make photocopies, and print high-quality documents.
What Is A Multifunction Printer?
A multifunction printer is of two varieties. The 3-in-1 multifunction printer can print, scan, and photocopy. It makes use of laser or inkjet technology. On the other hand, the 4-in-1 multifunction printer can print, scan, photocopy, and fax. They both support black-and-white printing and color.
Is Inkjet Better Than Laserjet Printers?
This depends on the criteria you are looking out for. Laserjet printers are more economical due to the affordable cost of toners over ink. However, inkjet printers do a better job of printing color graphics and photos as opposed to laser printers being better with simple plain-text documents.
How Do I Know The Right Paper For My Printer?
Typically, most printers come with manuals that specify what type of paper is compatible with it.
Do Multifunction Printers Have Wireless Connectivity?
Yes. While the typical connection is to connect with your computer via a USB port, most models offer Bluetooth and Wifi connectivity.
Now, you are ready to make a more informed choice of printer for your small business.
When running a small business, one of the most important factors to consider is reducing the cost of operating. Getting the best printer for small business needs can be cost-effective in the long run, and ensures that all your printing, scanning, faxing, and copying jobs are done in-house.
Whether you are in the market for the best DTG printer for all businesses or you need the best direct garment printer for small businesses, you need to ensure you go for a reliable, fast, and user-friendly device. With any of the devices above, you can be sure of efficiency, longevity, and quality work delivery.