Running a small business is no simple task, buying a reliable piece of technology that is at the core of your business is absolutely key. You’ll need to find a printer that not only can handle the volume that you do for your business but also has the capacity to become a reliable piece of equipment in your workplace, you can’t have your printer break down or jamming all the time that’s why we’ve compiled a list of the best printer for small business to help you along in the decision making process!
The choice of printer for your small business largely depends on the type of business you run, the size of your office, and how often you need to use a printer. If you are in the market for a printer for your small business, we have put together a list of just that!. We base all our reviews on results we acquire from researching and testing tons of printers in the market. This way, you can be sure that every printer on this list is tried, tested, and proven to be one of the best in the market.
Comparison of 11 Best Printer for Small Business in 2020
|Brother HL-L6200DW Monochrome Printer|
|Epson WorkForce ET-4750 EcoTank All-in-One Printer|
|HP LaserJet Pro M426fdw All-in-One Printer|
|Canon imageCLASS MF267dw All-in-One Printer|
|Brother HL-L8360CDW Business Printer|
|Xerox Phaser 6510/DNI Color Printer|
|Samsung Xpress M2885FW Printer|
|Xerox VersaLink B600/DN Monochrome Printer|
|Canon TS8220 Wireless All in One Printer|
|Brother MFC-J6930DW All-in-One Inkjet Printer|
|Epson Workforce Pro ET-8700 EcoTank All-in-One Printer|
Top 11 Best Printer for Small Business Reviews in 2020
1. Brother HL-L6200DW Monochrome Laser Printer
If you are looking for a printer that delivers speed, excellent paper handling and favorable running cost, the Brother Monochrome Laser Printer HL-L6200DW is the best printer for small business needs.
It can handle moderate to heavy-duty usage. It offers a balance of features to ensure that most of your business printing needs can be met. This printer comes with a 570 sheets total paper capacity in the standard format. The primary tray can handle up to 520 paper sheets while the by-pass tray or multi-purpose tray can handle 50 sheets of paper.
It has the option of including additional paper trays to increase the capacity to 1610 sheets. This capacity can meet the needs of different small and medium-sized businesses. When it comes to printing, the HL-L6200DW can print up to 46 ppm. This is the average range for printers in its range. You can print directly from different devices thanks to the connectivity capabilities of this printer.
It comes with a USB 2.0 port that allows you to print directly from your PC. It also supports Ethernet connectivity that allows you to add the printer to your network for easy printing. Other connectivity options include WI-Fi Direct and wireless adaptor connectivity. The device also supports iPrint, Scan, Google Cloud Print, Mopria, AirPrint and Cortado Workplace.
2. Epson WorkForce ET-4750 EcoTank All-in-One Printer
This is the best all in one printer for small business needs all thanks to the fantastic features it possesses. It delivers fast printing, great image quality and also prints texts in good quality. Its selling point is its low ink consumption capabilities making it one of the best printers for small business.
While it does have a touch screen, you will not fail to notice its small size, which makes extensive menu navigation a task. Even so, it allows you to effectively swipe through the menu options and tap to send commands.
Because of the menu commands you can implement from the touch screen, this printer is only made with two physical buttons for going back to the home screen and for help. On the backside of the ET-4750, you will find the USB port, fax port and the Ethernet port. You can also add the machine to your wireless network since it supports Wi-Fi Direct. It also comes with an automatic document feeder and a duplexer to support double side page printing.
The ink tank section has a window that allows you to check for ink levels without having to bring the machine to a halt or waiting for an on-screen notification. Setting up the Epson Ecotank is relatively easy, and the setup on your computer is also straightforward. Compared to other printers in its range the ET-4750 can be termed as the best color printer for small business.
3. HP LaserJet Pro M426fdw All-in-One Laser Printer
Every small business can benefit from having the best laser printer for small business multi-purpose use. Having a multi-functional laser printer is more economical for any small business when compared to investing in different devices for printing, copying, scanning and faxing.
The hardest part for any business is to find a laser printer that comes equipped with all these functions. But not anymore! The Pro M426fdw is a monochrome multifunction laserJet printer that comes packed with all the features you need in an All-in-One printer. It is specifically designed with small businesses in mind.
However, it is packed with enough power to hand heavy duty office tasks and light-duty personal tasks. Some of the capabilities this printer comes with include printing, faxing, scanning, printing and copying. This makes it the best hp printer for small business. One of the best features of the M426fdw is the speed. It prints 38 ppm, which is an excellent output for printers of its category.
It also comes well equipped with high paper handling capacity. Being one of the best printer for small business You can feed up to 350 sheets at a go. The paper drawer can handle 250 sheets while the multipurpose tray can handle 100 sheets. Additionally, you can increase the paper handling capacity by purchasing the extra paper tray. This will enable the M426fdw to handle up to 900 sheets at a go.
4. Canon imageCLASS MF267dw All-in-One Laser Printer
You can now scan and print all your documents in record time using the Canon ImageCLASS MF267dw, it has the ability to print up to thirty prints per minute in black and white. It comes with an inbuilt scanner with the ability to produce outputs in different formats.
It is built with a touch screen interface that allows you to send various commands. Also it has mobile capability printing with iOS and Android support. The Canon MF267dw is a printer that is designed for a small office or a home office. It supports wireless and mobile connectivity via Wi-F direct, Wi-Fi and cloud printing.
This makes it the best printer scanner for small business. It uses high yield replacement cartridges. This ensures that you spend less time replacing your ink and also cuts on operating costs. The MF267dw comes with USB connectivity with the 2.0 USB port. This way, you can connect the printer to your computer and print directly. You can also connect the printer to a camera or a mobile device using the USB cable.
5. Brother HL-L8360CDW Business Laser Printer
The color laser HL-L8360CDW by Brother has been termed as the best color laser printer for small business. It comes equipped with excellent expandability potential, twice the memory, higher duty cycle, reduced cost of running, and other additional factors.
Connectivity options available with the HL-L8630CDW include Wi-Fi, Gigabit Ethernet, and USB connectivity. As one of the best printer for small business It also supports Wi-Fi Direct for peer-to-peer sharing and cloud printing.
You can also print directly from Microsoft programs like PowerPoint 364, Excel, OneDrive and Word. Unlike its predecessor, the HL-L8360CDW is equipped with a color touch screen display where you can issue commands from. This touch screen also allows you to connect to popular cloud sites. This printer also comes with enhanced security features.
This includes a secure Function Lock that can be used to restrict certain printing features to keep the cost of running low. It also has a secure print that creates a password for sensitive documents access. In terms of printing speed, the HL-L8360CDW can produce up to 33 pages per minute. The speed is the same for color pages and monochrome pages.
6. Xerox Phaser 6510/DNI Printer Best for Small Business
It has the capability to print up to 30 pages per minute in black and white and color with a monthly duty cycle of 50,000 pages at twelve seconds per page. The 6510 features a 1GB MEMORY and 733MHz processor.
Unfortunately, the memory cannot be expanded. It supports wireless connectivity as well as USB connectivity. It also supports mobile printing, Apple AirPrint, Google Cloud Print, Mopria, and Xerox Print Services. T0day, you use this Xerox printer mobile link app that allows you to print data from the cloud.
The printer also supports MFPs where users can mail, fax, and scan documents directly from their mobile devices. It comes with a 250 standard paper capacity while the bypass tray can support up to 50 papers. However, you can expand the sheet paper capacity by purchasing an optional 550 sheet tray. This will extend the sheet capacity to 850.
7. Samsung Express M2885FW Monochrome Laser Printer
The express M2885FW is a multifunctional printer that offers better output quality than most other monochrome laser printers. This is the best all in one laser printer for small business needs as it comes equipped with all the essential functions you will need in a printer.
It can be used to light office duty and can be shared in a micro office setup. In terms of scanning, this printer has an automatic document feeder and a letter-size flatbed. The ADF can handle up to legal-size paper with a higher sheet capacity of 40 as compared to other printers in its range. You can use this printer to print, scan, and fax directly from your PC.
Being one of the best printer for small business it also supports standalone faxing and copying. You can use it for mobile printing, though it does not support mobile scanning. Connectivity choices include Ethernet, WI-Fi Direct, Wi-Fi, and USB, and also supports cloud printing. It is compatible with iOS, Android, and Windows operating systems. Worth noting is the capability of this printer to print from an NFC enabled device because it comes with NFC support.
8. Xerox VersaLink B600/DN Monochrome Printer
This is a monochrome print-only device that can be used for light to medium office printing duties. It comes with a fast printing speed of 55 pages per minute. This makes it the best commercial printer for small business needs. What’s more, it boasts a paper tray capacity of 700 sheets.
If this is not enough for your needs, Xerox has gone further and availed cabinet options for even more paper handling capabilities. It comes with a luxurious touch screen that allows you to send commands with just one touch of a button. Worth noting is the fact that this touch screen can fold as a safety feature.
It is also colorful and large enough to use comfortably. It presents all the features and commands of the printer in a Smartphone design. The fast duplexing capabilities allow you to print on both sides of a page, not forgetting the fantastic modular upgrades available. This is one of the premium printers in the market.
The Xerox VersaLink B600 comes equipped with numerous security features like secure print, which holds the print in the memory of the printer. It will only release this document when you enter the pin to initiate release. You can setup pin functions for feature initiation and adjustments.
9. HP PageWide Pro 477dw Business Printer
While this inkjet printer is on the higher side of the price spectrum, it is not like any other inkjet printer you have used before. With this inkjet printer, the PageWide system features single heads page spanning. This eliminates the need to wait for multiple print heads to work.
In turn, the machine is much faster with a 55 ppm capability. This makes the Pro 477dw the best all in one color laser printer for small business needs. It is a relatively heavy printer that requires a sturdy table for safety purposes.
It comes with a sheet tray capacity of 550 up to legal size handling abilities. This capacity is divided between the main tray that can handle 500 sheets and the multipurpose tray that can handle up to 50 sheets. If this is not enough for your needs, you can buy an additional 500 sheets drawer thanks to the 477dw paper tray expanding capabilities.
The machine comes equipped with an automatic document feeder, a legal-size flatbed scanner, and can support multiple documents scanning and copying on both sides of the page. This ensures speed and accuracy when scanning and copying documents making it one of the best printer for small business.
Connectivity capabilities include Wi-Fi, Wireless Direct, USB, and Ethernet. This way, you can connect to mobile devices and print directly. It also supports Near Field Communications. Have we mentioned that it also comes with a touch screen control panel? This allows you to send commands with one click of a button.
10. Brother MFC-J6930DW All-In-One Inkjet Printer
If you are in the market for the best printer for small business needs, you will love the Brother MFC-J6930DW. While the initial cost is on the higher end of the price spectrum, this printer delivers excellent value for money in the long run, thanks to its low running costs and reliable output delivery.
First, this is a printer with A3 printing capabilities. It being an inkjet printer, it can print high-quality tabloid pages. It can also print descent professional focused work. The text output can be compared to that of the best laser printers in the market.
However, you will notice that the graphics printed are of lower quality than other content printed using the MFC-J6930DW. It comes with a 600 sheet tray capacity. This makes it the best color printer for small business heavy-duty printing needs. It can also be used in a medium-sized business for light printing duties. The sheet capacity is divided between the main tray and the multipurpose tray.
In terms of connectivity options, Brother did not leave anything to chance. This printer comes with Wi-Fi Direct support, NFC support, Wi-Fi, and USB capabilities, among other wireless printing options. When you use any of the wireless printing options, you gain access to Google Cloud Print, Mopria, Air Print, as well as Brother’s own iPrint & Scan.
11. Epson Workforce Pro ET-8700 EcoTank All-in-One Printer
The initial shipment comes with two black and three color ink tanks that can print up to 16000 pages in black and white and 11,000 pages in color. This is the best color printer for small business needs. This all in one device supports copying, scanning, printing, and faxing.
The print speed is 24 pages per minute in black and white and color. This makes it an average performing device. It makes use of Epson’s PrecisionCore that makes use of print chip of high density with the ability to generate up to forty million precise dots per second making it one of the best printer for small business.
This is a technology that was only available to the Epson large format printers, but not anymore. This ET-8700 comes with a color touch screen where you can issue commands with ease. It also supports host-based printing. Connectivity capabilities include Wi-Fi, Ethernet, and USB as the standard options.
When running a small business, one of the most important factors to consider is reducing the cost of operating. Getting the best printer for small business needs can be cost effective in the long run, and ensures that all your printing, scanning, faxing and copying jobs are done in house. Whether you are in the market for the best dtg printer for all business or you need the best direct garment printer for small business, you need to ensure you go for a reliable, fast and user friendly device. With any of the devices above, you can be sure of efficiency, longevity and quality work delivery.