Whether you have a large business and still send out mass mail or you’re having an event, you will need to print on envelopes, so how do you go about doing that? The most important equipment to accomplish such is a printer that can handle large loads and print on different media types. With the best printer for printing on envelopes, your work will be error-free and tidy. You would think that envelopes are now obsolete since we’re going paperless.
but that couldn’t be further from the truth. Currently, online businesses are popping up every so often and they too make use of this type of specialized printing.
An envelope is the first thing that a potential client, customer, or invitee sees before reading your correspondence. Since this is the first thing they see, you want to put out a level of professionalism that sets you apart from the rest or gives off a good vibe. Your main aim is to entice the person to read your message as soon as possible. In order to do so, ensure that your envelope reflects the true nature of your business or event.
Regardless of your needs, there is a variety of printers that are capable of printing on envelopes in the market. This makes it harder when choosing the best printer for printing envelopes. However, after going through and taking a look at most of them, here are our choices of the best printer for printing on envelopes. Stay with me as I lay out the good and the bad and everything else you need to know.
Comparison Of Best Printer for Printing Envelopes: In 2021
|HP Color Laserjet Pro M180nw|
|Brother MFC L2710DW|
|LaserJet Pro M428fdw|
|HP LaserJet Pro M402dw|
The breakdown of the best printer for printing envelopes.
Browse through our choices for the best printer for printing envelopes and find your perfect fit.
1. HP Color Laserjet Pro M180nw – accelerates efficiency
Fulfill all your envelope printing, copying, and scanning needs with this printer from HP. This unit accelerates efficiency with its excellent quality of 600 x 600 dots per inch at 17 pages per minute. You can print in both black and white or add some fancy colors to your envelopes for an extra nice touch.
This Laserjet Pro printer can handle media up to 8.5 x 14″ legal right down to 3 x 5″ so printing on different sizes on envelopes is not a problem. Media handling is made easy with the 150 sheets input tray and the 100-sheet output tray. A 2-line LCD display shows the print job information and alongside is a keypad with basic function buttons for simple operation.
Let’s be real, setting up a printer and wires can be quite daunting and tedious. With the wireless connectivity option, you will enjoy a fast and steady connection at all times. Take advantage of the HP Smart app functions which allows you to print from your mobile, the cloud and so much more.
- Excellent print quality
- Good speeds
- Different media sizes
- Ample input tray
- Reliable wireless connection
- No automatic feeder
- Manual duplex printing
2. Lexmark MB2442adwe – security feature
We take a look at the Lexmark MB2442adwe with light to its abilities to keep your documents safe and secure away from those who may use it wrongfully. This is extremely important in a business setting since any material with your business information on it makes your business accountable if any damage is done. Those who will be printing sensitive information will have to enter a PIN before the machine starts printing.
Let the sharp text on your envelopes speak for you and your business. The MB2442adwe uses a Unison Toner which is a special concoction that produces crisp graphics up to 1200×1200 dots per inch. Not only do you receive remarkable quality prints but they also last a long time and wouldn’t fade. Connect directly to the printer by way of the USB port or Ethernet port and get to printing out those envelopes. If you so wish, it also has a secure wireless connection option for printing from any device.
If you are in a hurry and need to print multiple envelopes at a fast rate, this piece of equipment is your best bet. You can expect to receive your first print in as little as 6.3 seconds and for multiple prints, the best printer for bulk envelope printing reaches an impressive speed of 42 pages per minute. Configure your jobs or monitor system information with the 4.3’ color straight forward touchscreen. The touchscreen further enhances this machine’s time-saving properties.
- Security feature
- Sharp text
- Longevity of text
- Fast speeds
- Expensive to use
- No support for AirPrint
3. Brother MFC L2710DW – Print more for less
Who doesn’t like to save money and yet produce quality work? Of course, everyone does. The Brother Monochrome MFCL2710DW uses Brother Genuine High-yield cartridges which gives you up to double the number of prints you get with others of its class. Additionally, with the toner saver mode, you get a whole lot more prints for less which in turn helps with costs in the long run.
Saving time also saves money and you would be able to increase your productivity at home or in the office with print speeds of 32 pages per minute. The manual feeder provides a flexible option when printing on media types such as envelopes and cardstocks. Feed specialty paper of various sizes and generate 2400 x 600 dots per inch professional-looking documents each and every time.
To control the printer, there are a few buttons with a two-line monochrome LCD for basic operation. It does not require a computer and allows direct mobile printing where you can print from any phone or tablet running IOS or Android. Nevertheless, if you want to use a computer you can either connect with a USB cable or Wi-Fi.
- High yield toner
- Toner save mode
- Manual specialty paper feeder
- Professional-looking documents
- Mobile printing
- The machine stops printing when toner levels go low
- Goes into deep sleep mode
4. Brother HL-L3230CDW – economical color printing
This compact all in one printer from Brother satisfies all your printing needs and fits almost anywhere in your home or office. It matters not if you print in black or in color, you will be in awe at the text and graphics you are able to fabricate. The Brother HL-L3230CDW utilizes four toner cartridges that give you rich text and vivid color images of 2400 x 600 dots per inch.
In like manner to the Brother MFC L2710DW, the HL-L3230CDW is for use with Brother Genuine High-yield Toner for 2 times the amount of prints of exceptional quality. The use of these toners makes sure you cut costs and save when printing in color. In addition, with toner saving mode, you stretch the life of the toner which stops you from replacing frequently thus, saving money in the process.
Connect to the best color laser printer for printing envelopes locally via USB, Ethernet, built-in wireless or Wi-Fi Direct and print from all your devices. Documents come out at 25 pages per minute for both black and white or color prints. The versatile paper handling is spread between the main paper tray and a manual paper feeder for your envelopes.
- Economical color printer
- Exceptional quality text and graphics
- Speeds of 25 ppm
- Versatile paper handling
- Roller issues
- Driver problems
5. LaserJet Pro M428fdw – compact and fits anywhere
Yet another printer for the HP LaserJet Pro line, the M428fdw is a great choice for those looking to save space and for different functionalities in one machine. Unlike the Laserjet Pro M180nw, this printer prints strictly black and white and does not offer color printing. Take advantage of its suite of security features and automating troublesome workflows when working or collaborating to get things done in a timely manner. Furthermore, in order to communicate and send print jobs promptly, connect through Wi-Fi, Wi-Fi Direct or Ethernet choices.
Zoom through tasks with 2 paper trays that add up to a total 350 sheets paper capacity and speeds of 40 pages per minute. Both the trays are capable of working with media 3” x 5” to 8.5” x 14″. Meanwhile, the user-friendly touchscreen enables quick job management for trouble-free printing. You will find your envelope print outs look quite clear at 1200×1200 dots per inch. To achieve that, use the original toners that were made for this particular model.
- All in one
- Security features
- Automate troublesome workflows
- Sufficient paper handling
- High print speeds
- Crooked scans
- Difficulty when doing the initial set up
6. HP LaserJet Pro M402dw – NFC touch to print capabilities
In a hurry to print? If yes, then you will be glad to know that this printer supports NFC touch to print technology. All you have to do is touch any NFC compatible device and send it through the print job, it’s as simple as that. No longer do you have to waste precious time setting up a connection with wires or stress about Wi-Fi connections. Although if you do prefer wires and Wi-Fi, you can use the USB or Wi-Fi features.
This particular model is the best laser printer for printing cardstock envelopes. Print on envelopes including #10, Monarch B5, C5, DL. 2 paper trays deal with all the different types of media. Print speeds reach an astounding 40 pages per minute so having a large load of envelopes that needs printing, is no problem at all. On the other hand, if you want a single document, it can output a print in 6.4 seconds.
Use this printer with HP Original Toner with Jetintelligence to reduce energy consumption. Thereafter, with its small footprint, you will find that you have faster print speeds and more prints. Develop black and white prints reaching resolutions of 600×660 dots per inch and as a result, what you are left with is striking texts that are bound to stand out.
- NFC touch to print
- Accommodates a variety of envelopes
- Astounding print speeds
- JetIntelligence toner
- Striking text quality
- Installation issues
- Paper jams
Buying Guide for the best printer for printing envelopes.
When searching the market for a printer that is capable of printing on envelopes, you must ensure that you’re getting the best one that will get the job done. Here are some factors you should keep in mind when browsing for the best printer for printing envelopes.
Quality of prints
The truth is the clearer the text and graphics on your envelope is, the better for you. The receiver will take note and be eager to dive in to see what your message is all about. Pay close attention to the resolutions that the printer you select is able to print. The resolution and quality of prints are in dots per inch(dpi). The higher the numbers, the sharper your text and graphics will look.
These printers come in two types and are either a monochrome printer or a color printer. In some instances, like sending a formal document, printing in color may not be appropriate. In this case, a monochrome printer will get the job done pretty quickly and costs less.
Having said that, if you want to add some color to your envelopes, like sending an invitation, then a color printer will be your go-to. They are slower than monochrome printers since they repeat the printing process 4 times. The 4 times printing process is because the colors have to combine to get you the exact colors you require.
It is a known fact that we all try to save as much as possible. On the note, you do not want a printer that costs too much to buy or run especially if you do bulk printing. The market is overflowing with many options so choose wisely.
Frequently Asked Questions
Why do the color printouts and the color on my screen look so different?
Your computer screen supports a wider spectrum of colors whereas color printers can do most but not all. The computer screen uses an RGB color model and contains the colors red, green, and blue. Printers use CMYK color models which consist of cyan, magenta, yellow and black. When your printer cannot produce color from the RGB color model, it will choose the closest color to match.
How big of an envelope can I print on?
Some printers accommodate some pretty big envelopes so no need to stress. Check the printer’s specifications to see the maximum size of the envelope that your printer can work with.
Should I pay much attention when printing envelopes?
Envelopes are not a stand-alone item, they usually contain a document or invitation within. This is the first thing the person receiving the document or invitation will see. You want it to look good and make a great impression on the person on the receiving end.
How do I make my envelopes stand out?
Get a printer that creates clean text and graphics. This will grab the receiver’s attention and get them to take action. Get creative and have as much fun as you can with it. Just remember in a business setting, you need to remain professional but there is room for creativity also in terms of your logo.
Where do I place my envelope for printing?
Many printers have a separate tray for special media while on others you may have to manually feed your envelope. Read the manufacturer’s description before purchasing and pick the one you’d be most comfortable using.
In conclusion, it is safe to say that the best printer for printing envelopes is an essential piece of equipment to have whether you’re going to be using it at the office or at home. The one we liked the best was Brother HL-L3230CDW. With its cost-effective color printing due to the high yield toner and toner saving mode, it produces rich text and vivid graphics at reasonable speeds.